ADA Essential Duties Compliance

AlignSure supports ADA compliance through systematic documentation of essential duties for every job role in your organization.

Essential Duties Documentation

The Job Role Validation Engine ensures every position has documented:

• Physical requirements — Lifting capacity, standing/sitting duration, mobility requirements
• Cognitive requirements — Decision-making, communication, analytical tasks
• Environmental conditions — Noise levels, temperature exposure, hazardous materials
• Equipment operation — Machinery, vehicles, specialized tools
• Schedule requirements — Shift work, travel, on-call obligations

Why This Matters

Essential duties documentation is required for:

• Accommodation requests — Determining whether a reasonable accommodation is possible without removing an essential function
• Return-to-work — Matching an injured employee’s medical restrictions against their position’s requirements
• Job posting compliance — Ensuring postings accurately reflect essential functions
• Performance management — Documenting that performance standards relate to essential functions

Validation Workflow

1. Job descriptions are imported or entered into the Job Role Validation Engine
2. AI analysis identifies gaps in essential duties documentation
3. Safety Advisors review and validate physical and environmental requirements
4. HR validates cognitive and schedule requirements
5. Legal reviews for ADA compliance language
6. Approved documentation is archived as evidence

Integration with Return-to-Work

When an employee is injured, their position’s essential duties documentation feeds directly into return-to-work planning:

• Medical restrictions are compared against documented essential duties
• Modified duty options are identified based on which essential functions can be temporarily adjusted
• Recovery plans reference specific essential duties milestones